POTTER COUNTY COMMISSIONERS COURT AGENDA
OCTOBER 28, 2013
The following matters will come before the Potter County Commissioners Court on Monday, October 28, 2013, at 9:00am.
1.APPROVAL OF MINUTES: Approval of the minutes from the October 14, 2013, Potter County Commissioners Court meetings.
2.VOUCHERS: To consider and act upon the approval of the payment of vouchers processed by the County Auditors office for the period of October 15, 2013through October 22, 2013. [Hood]
3.INSURANCE REPORT: To recognize the insurance report. [Holland]
4.TREASURERS REPORT: To consider and act upon the following:
a. Quarterly Investment Report
b. Monthly Treasurers Report [Jennings]
5.RECOGNITION AND APPRECIATION: To recognize and acknowledge Amarillo National Bank and Gary Pitner for their contribution to Potter County Workforce Vision Leadership Luncheon held on October 9, 2013.
6.PARKING LOT STRIPING DICK BIVINS STADIUM: To consider and act upon the request from the Amarillo Independent School District to stripe the parking lots: [Murguia, Head]
7.COUNTY COMMISSIONER CONTINUING EDUCATION: To recognize Commissioner Murguias 36.25 continuing education hours, pursuant to Section 81.0025 of the Local Government Code; a county commissioner must complete a minimum of 16 continuing education hours each calendar year. [Murguia]
8.POTTER COUNTY PROJECTS: To hear a report on various Potter County Projects and to take any action necessary. [Head]
9.EQUIPMENT DONATION: To consider and act upon accepting the following donations:
a. 6 laptop computers from Trihydro Corporation. A transfer of $200.00 per computer will be made from Fire & Rescue to Information Technology for licensing. [Harder, Patrick, Lake]
b. A universal weapons storage rack from the local US Army Reserve Unit, 974th Quartermaster Company to the Potter County Sheriffs Office. The value of the weapons rack is $1,241.94. [Harder, Thomas]
10.WORKERS COMPENSATION INSURANCE: To consider and act upon renewing Workers Compensation insurance to Texas Political Subdivision for the amount of $166,108.00 for the period of November 1, 2013 through September 30, 2014. This is the second year of a three year fixed rate proposal so there are no increases in the rates per employee type. This fee also includes the fee for Willis HRH as the Countys broker to be paid separately by the County. [Harder, Holland, Lapp]
11. AWARD FORMAL BID: To consider and act upon awarding Formal Bid #1077-13 Potter County Vehicles to the following vendors as the lowest responsive bids: a) 7 vehicles to Grapevine Dodge, Chrysler, and Jeep in the amount of $173,647.00 b)4 vehicles to Caldwell Country Chevrolet in the amount of $121,879.00. [Harder, Thomas, Lake, Cumpston]
12.EQUIPMENT PURCHASE: To consider and act upon purchasing a Rosenbauer Fire truck from Daco Fire Equipment in the amount of $304,823.00 from the HGAC Cooperative Purchase Program contract #FS12-11. [Harder, Lake]
13.EQUIPMENT REPAIR/REPLACE: To consider and act upon purchasing a Strip Cut Shredder in the amount of $2,322.00 from Tascosa Office Machines to replace a broken strip cut shredder (PC#11868) for the District Attorneys Office. Funds to be taken from equipment repair or replace account. [Harder, Sims]
14.SOLE SOURCE PURCHASE: To consider and act upon allowing the Purchasing Agent to utilize a discretionary exemption from bidding to purchase COP SNYC as a sole source purchase for Constable 1, Constable 2, Constable 3, and Constable 4. Funds are budgeted in the 2014/2015 fiscal year. [Harder]
15. TAX OFFICE - SELL OF PROPERTY:
a. To consider and act upon a request from the tax assessor/collector to sell multiple properties in a private sale. [Aylor]
16.WALNUT HILLS BRIDGE - TXDOT PROJECT: To consider and act upon approving an Advance Funding Agreement for the Walnut Hills Bridge project. [Kemp]
17.SAVNS MAINTENANCE GRANT CONTRACT: To consider and act upon the approval of the Statewide Automated Victim Notification Service grant contract with the Office of the Attorney General of Texas and to authorize Judge Ware to sign the contract. [Kerry]
18.RENEWAL APPLICATION-SEXUALLY ORIENTED BUSINESS REGULATION: To accept the application for renewal from East Bay, Inc., as required by Potter County Sexually Oriented Business regulations. [Kemp]
19.EMPLOYMENT ITEMS: To consider and act upon the following employment
A. ROAD & BRIDGE: The termination of Amy Ford, Admin Tech II,
B. ROAD & BRIDGE: The termination of Ruben Gonzales, Summer Mower
20. JAIL REPORT: To hear a report on the Potter County Detention Center and to
take any action necessary.
21.COUNTY INSURANCE ITEMS: To consider and act upon any insurance
claims, accidents, etc. against the county.
22.EXECUTIVE SESSION - REAL PROPERTY:
a. To hold an executive session to deliberate the purchase, exchange, or value of real property where deliberation in open meeting would have a detrimental effect on the position of the County in negotiations with a third person, pursuant to §551.072, Tex.Gov.Code.
b. To take any action appropriate after the executive session, including considering and acting upon appointing a commissioner or the purchasing agentto act as the Countys agent in negotiations.
23.AGENDA ITEMS: To receive agenda items for the next Commissioners Court.
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